At 1 month before undertaking a fundraising campaign or event on behalf of YAP Ireland CLG you should send your proposal to us at fundraising@yapireland.ie You should include in your email an outline of how you intend to raise funds, the date, time and venue of the event and your contact details for us to respond to you. This will give us time to prepare a fundraising pack for you and help in whatever way we can.

Tips for Planning an Event

  1. Decide the kind of event you want to run and allow enough time to prepare before setting the date.
  2. Contact YAP and see how we can help.
  3. What will be involved and what will it cost you to run it? Will you need tickets? Will you be buying materials, collecting sponsorship?
  4. Remember to consider your date carefully. You want to ensure you get as many people as possible along to your event.  Think about whether there might be competing events on the same night / in the area? Also think about any sporting events / bank holidays etc. that may prevent people from coming along.
  5. What jobs need to be done? Make a timetable working backwards from the event date. Remember to conduct a risk assessment at your venue and obtain the necessary permissions and licenses.
  6. Enlist the helpers you need and allocate tasks. Meet up regularly to keep a record of progress and any problems that might crop up.
  7. Could other ideas be added to your event to generate more money (e.g. raffle, auction)?
  8. Publicity!!! Get people talking about the event – the best publicity you can get is word of mouth. Use every appropriate method to let people know it is happening – posters, flyers, banners, emails, Facebook etc. YAP can help with this.
  9. If you are selling tickets, try and sell as many as possible before the event, so you have an idea of numbers attending. Ask friends if they will sell tickets for you.
  10. Ensure first aid and security plans are working.
  11. Make sure you have enough help during the event and for clearing up afterwards.
  12. After the event count up all the money and make sure all expenses have been paid out. Then bank the rest with YAP Ireland using the lodgement slip provided to you.
  13. Thank the venue, any sponsors you had, and everyone who helped.
  14. Celebrate your success in the knowledge that you have made a difference in a Young Persons life